e-Leave

General Features

• To define basic information on the web such as set up branch, department, position, some necessary employees data are required to record on the web, Eligibility leave, organization chart and manpower, work schedule and annual holiday etc. (Specific set up only part that compatible with Bplus HRM system). The process would be recorded only once time but the result would be displayed in both system automatically either on the web or payroll system.
• Support for customs logo and banner to create the unique form of company.To set up Cutoff date for the annual leave entitlement. On the date specify, web-based will clear all previous transaction then start up with the new count. Unnecessary to comply with the salary payment. The system will also display the number of leave as real time.
• There are consisted to 4 parts;

Part 1 : Leave Request

• Employees can request transaction through the web by your own.
• Employees can check their current leave eligibility, leave used up to date and leave balance based on salary period for real time (compatible to Business Plus Advanced Right) When
• specify the date request, the system can calculate the number of day and hours automatically.
• Employees can attach a medical certificate or other references document for the approver to clarify and consider before approve.
• Auto E-mail notification system direct to the approver based on organization level.

For some employees who have no authorize to access the computer. The system would be designed the substitute for Leave Request to support as a virtual employees record.

Substitute record for Leave Request

• Applicable to set up more than one substitute user for each department by referring the payroll system.
• System can prevent for the group authorize only their own specific responsibilities.
• Substitute can attach a medical certificate or other reference document instead for the approver to clarify and consider before approve.

Employees can enquire and follow up the status as following;

• Enquiry for their own annual holiday in the calendar.
• Enquiry for their own leave status Eg. First step approved and waiting for the final approval etc.

Part 2 : Overtime (OT) Request

• Employees can request OT through the web by your own.
• When specify for date and time in the request form, the system can calculate the number of OT automatically.
• Employees can attach OT request form or other references document for the approver to clarify and consider before approve.
• Auto E-mail notification system direct to the approver based on organization level.

• Enquiry for date of OT in the calendar for each employees.
• Enquiry for their OT status Eg. Approved for the first step and waiting for the final approval etc.

For some employees who have no authorize to access the computer. The system would be designed the substitute for OT Request to support as a virtual employees record.

Substitute record for OT Request

• Applicable to set up substitute for each department by referring the organization level.
• Applicable to set up more than one substitute for each department.
• System can prevent for the group authorize only their own specific responsibilities.
• When specify for date and time in the request form, the system can calculate the number of OT automatically.
• Applicable to attach OT request form or other references document for the approver to clarify and consider before approve.

Part 3 : Change shift Request

• Employees and officers can record directly through the web themselves
• Employees and officers can check their daily schedule from the web themselves
• Employees and officers can attach files or documents so that the supervisor or approver can check them before consider approving each requests.
• There’s auto e-mail replying back to the approver in each step of the line approval.
• The employees who make records can track their own results via the web.
• The employees can acknowledge the scheduledisplaying their own records.
• Employees can check and track the records they make which step the records are being in.

For some officer or employee who can’t access computer themselves, the web is already designed for them to have an agent employee who can record for them as well.

• The agent employee records the request for other employees according to the admin setting.
• The agent employee records the shift alteration for other specific employee.
• The request will be sent to the approver according to the designated line approval.
• The agent employee can be more than 1 person.
• The system limits the agent employee to record only for employees within their own right.
• Applicable to attach files or documents relating to the shift alteration requests.

• There can be many approver level.
• Approver can know ASAP when employees request the shift alteration according to the designated approval line.
• Applicable to define the substitute approver at a designated time. Once the time is over, the approver will be converted back to the original one.
• Approver can check the requests from every employee in schedule form within a month.
• Approver can select and approve many requests altogether at once.
• Approver can check the attachments of the requests from employees.
• When the requests were approved by the last approver, the result would be automatically transferred into the Bplus HRM payroll program.
• The employee acknowledges the approval result via auto e-mail. Also, they can check their own result via web page.

Part 4 : Request for Work Time Adjustment

• Employees can record their own work time adjustment requests via the web.
• Employees can check their own daily working hours through the web.
• Employees can attach documents to support their adjustment request, allowing approvers to review additional documents before considering approval.
• The system automatically sends an Auto E-mail notification to approvers at each step according to the chain of command.
• Employees can track their own adjustment requests by checking the list and monitoring the approval status (e.g., “Approved at first level,” “Pending final approval”).

• Multiple levels of approvers can be assigned.
• Approvers are notified immediately when employees submit adjustment requests, and they can only view the requests of employees under their reporting line or as defined by the organizational structure.
• Approvers can review documents attached by employees along with their adjustment requests.
• Once the final approver approves the request through the web system, the working hours are automatically updated in the payroll program.
• Employees are automatically notified of the approval results via Auto E-mail, and they can also check the status of their work time adjustment request on the web.

• The first step would be Registration before access to the program. To check for the eligible user.
• Assign the eligible usage for each user level.
• Security access control by using User ID and Password to log in / Forgot Password / Change Password notification.
• Applicable to set up period of Log in Time out to prevent in case users unable to log out properly.
• Applicable to disable for employees who already resigned or be suspended.
• Administrator can create once time new password in case of forgot the password for employees.
• Substitute user can record transaction for eligibility user.

• Automatic transfer only the final approved leave and OT transaction from the Payroll and Time attendance system for further calculation. Basically, to reduce work process and paperless for HR.